Fleet and corporate vehicle transport — employee relocation, fleet repositioning, multi-vehicle logistics
SLA commitments in writing. Consolidated monthly invoicing with cost centre coding. API integration with your HRIS or fleet management system. A named account manager, not a support queue.
- 40+ active corporate accounts
- 94% on-time SLA average
- API: Workday · Samsara · Fleetio
- FMCSA licensed broker
- Net-30 with cost centre coding
Last updated: April 2026
CarShippers.ai manages corporate vehicle transport for three enterprise use cases: (1) employee vehicle relocation for HR teams, handled end-to-end from outgoing address to new home with no logistics burden on the relocating employee, (2) fleet repositioning for operations teams — moving vehicles between branches, depots, or returning leased units at scale, and (3) rental and lease fleet rebalancing — seasonal repositioning and off-lease remarketing handled via batch booking and API. All three are delivered through a single corporate account structure. Corporate accounts include agreed SLA commitments on pickup windows and transit times, consolidated monthly invoicing with per-employee or per-vehicle cost centre coding, net-30 payment terms, a reporting dashboard for HR and operations leadership, and API integration with your HRIS, fleet management system, TMS, or ERP. Each account is managed by a named account manager who handles every shipment — no ticket queues, no call centres. Typical timeline from contract signature to first shipment: 5 business days.
Built for fleet & corporate, not generic shipping
SLA-backed delivery — in writing, reported monthly
Agreed SLA terms documented in your service agreement. Pickup within a 24 to 48 hour window of the requested date, delivery within route-specific transit days, on-time performance reported monthly. Missed SLAs are escalated proactively by your account manager — before you notice. SLA thresholds are negotiated during contract setup based on your routes and operational sensitivity.
Consolidated invoicing with cost centre coding and net-30
A single monthly invoice consolidates every shipment, line-itemed by employee name or VIN, with your cost centre codes, PO numbers, or any structure your AP team specifies. PDF plus CSV, emailed to your AP contact on the first business day. Net-30 is standard for verified accounts; net-15 and pre-funded options available. Multiple billing entities? One consolidated invoice per entity, no extra cost.
API integration with HRIS, fleet management, and TMS platforms
REST API integration with major HRIS platforms (Workday, SAP SuccessFactors, Oracle HCM, ADP), fleet management systems (Samsara, Geotab, Fleetio, Element Fleet), and TMS/ERP. Booking triggered from your system, live status returned as webhooks, condition reports + invoices pulled via API. 2 to 4 week onboarding in parallel with live portal use — your team is not blocked. Full API documentation available before contract signature.
Three use cases, one account structure
Corporate accounts handle HR employee relocations (individual bookings tied to employee records), fleet repositioning (batch moves between company locations), and rental/lease rebalancing (seasonal high-volume with API-first dispatch) through one relationship. Same contract, same account manager, consolidated invoice across every use case. No separate setup per use case.
How fleet & corporate works with CarShippers.ai
Booking takes minutes — not days of phone tag with brokers.
Onboarding (Days 1–3)
Account manager leads a kick-off call with your HR / fleet / procurement stakeholders. SLA terms agreed and documented in the service agreement. Cost centre codes, PO structure, invoice delivery preferences, net terms confirmed. Reporting dashboard provisioned. Vendor compliance pack delivered (MC number, COI, carrier vetting documentation).
Integration (Days 3–5, full API up to 4 weeks)
Portal + CSV-batch access live on day 3 — your team starts booking immediately. API integration runs 2 to 4 weeks in parallel with live portal use. HRIS / fleet system connection configured; test shipments flow through. Dashboard customised to your reporting needs (by cost centre, by region, by use case).
Ongoing operations (Day 5+)
Daily: shipments booked via portal or API; live tracking + condition reports for every vehicle. Weekly: account manager provides operational update on your cadence. Monthly: consolidated invoice + performance report on the 1st business day. Quarterly: business review with SLA performance, route analysis, and pricing review.
Corporate pricing is custom — here's how it's built
Per-vehicle rate cards are calculated from your expected annual volume, primary routes, vehicle mix, transport type (open vs enclosed), and SLA tightness. Volume pricing applies from shipment 1 — no minimum commitment to start. Tighter SLAs on tighter routes price higher; longer flexible routes price lower. Accounts shipping 20+ vehicles per month typically qualify for enterprise pricing tiers.
| Distance band | Avg $/mile (open) | Typical use case |
|---|---|---|
| Corporate (Standard) · 25–100 vehicles/yr | Standard rate card | Portal + CSV batch · consolidated monthly invoicing · named account manager · standard SLA · net-30 |
| Corporate (Enterprise) · 100–500 vehicles/yr | Enterprise rate card | All Standard + API integration · custom reporting dashboard · quarterly business reviews · dedicated SLA negotiation |
| Strategic · 500+ vehicles/yr | Custom — contact | All Enterprise + committed capacity for seasonal runs · dual-sourced redundancy · executive sponsor · full vendor compliance pack |
Five operational variables drive the final number. Your specialist explains each one on the verification call.
- Expected annual volume (primary driver — see tier table above)
- Primary routes and route density (metro-to-metro vs metro-to-rural)
- Vehicle mix — sedans baseline; SUV/truck premium; non-running flatbed premium; luxury enclosed +40–60%
- Transport type preference (open standard; enclosed for executive / luxury)
- SLA tightness — tighter pickup windows and on-time targets price higher
- Use-case mix — HR relocation single bookings vs API-dispatched fleet batch
HR director or relocation manager? See our HR-specific page
If you're evaluating vehicle transport specifically for employee relocation, our corporate HR relocation ICP page goes deeper on the HR workflow, the relocating-employee experience, RMC partnership structure, and typical corporate relocation patterns. Same service, more depth on your specific use case.
What our customers say
“We relocated 47 employees across 12 states last year — engineering hires moving to Austin, finance moves to Chicago, exec transfers to NYC. Every pickup was within the 24-hour SLA window. Consolidated invoice landed on the 1st of each month with all our cost centre codes correctly applied — our AP team processes it in 15 minutes instead of the 4 hours we used to spend reconciling individual invoices. Our account manager escalated one delayed shipment proactively before the employee even called us. This is what 'vendor' should mean.”
“Our fleet management dashboard gives us real-time visibility into every vehicle location and status. The API integration with our internal Samsara setup was seamless, and their support team helped us customize reports for our regional managers. We've reduced administrative overhead by 30% since switching from our previous broker.”
“Relocating our partner-track staff has never been easier. The portal lets every employee track their move from pickup to delivery. Their attention to detail in coordinating with our European offices and handling executive vehicles has been exceptional. Quarterly business reviews actually surface insights we use.”
Ready to talk? Response within 2 business hours.
Non-binding discussion · NDA available · Corporate references on request · Sample SLA on request. 40+ active corporate accounts. Vendor compliance pack ready.
Common questions
Straight answers, written for AI-extraction and humans alike.
Procurement-ready vendor — not a sales pitch
Vendor compliance pack ready: FMCSA MC authority, $75K BMC-84 surety, COI, carrier vetting methodology, data security documentation, references from similar-sized corporate clients. We meet standard RMC (Aires, Cartus, Graebel, Weichert) vendor approval requirements. Sample SLA and corporate one-pager available before signing.
Talk to our business team — response within 2 business hours
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